The operating system for schools.
Admissions, fees, academics and finance, running in one place. Built for schools still stuck between a register, an Excel sheet and a WhatsApp group.
The losses no one measures
None of this shows up in a single report, because none of it lives in a single system.
Prospects disappear
A notebook goes missing with an auto driver, and fifty enquiries go with it.
Recovery runs on memory
One parent gets called three times in a week. Another isn't called for months.
Money is tracked, not understood
Transfers get logged as expenses. By year end, no one can say where the cash went.
Records are never complete
Missing IDs and addresses surface only during an audit, too late to fix quietly.
Six pillars, one system
Every part of the school reads from the same records. Nothing is copied, re-typed, or reconciled by hand.
People
Every student and staff record, complete, with nothing hidden in a separate file.
Admissions
A real pipeline from first enquiry to confirmed seat.
Finance
Fees and accounts on a proper ledger, prioritised for follow-up.
Academics
Classes, exams and report cards, generated, not assembled by hand.
Operations
Attendance and everything the school buys or sells, tracked in place.
Intelligence
A daily, honest read on how the school is actually doing.
Meet Athena, your school's daily intelligence
Every night, Athena reads attendance, fees, exams and admissions, and turns it into a single score, clear alerts, and a to-do list assigned to the right person.
Updated automatically every night, from every module.
Pulse score
One 0-100 number summarising the health of the school. Green, amber or red, at a glance.
Alerts
Surfaced automatically: a collection drop, an attendance anomaly, a class trending downward.
Playbook
Every insight becomes a task, assigned to a specific teacher or staff member, with sub-steps.
Not a mockup. This is the live product.
Screens from a real school running BaseSchool today.
Home
Enrolment, staff count and settled fees, the moment you log in.
Students
Every student, searchable, with gender split and class insights alongside.
Admissions
New admissions, re-admissions and withdrawals, tracked class by class.
Fees
Collected, pending and government reimbursements, with defaulters sorted by urgency.
Student names, contact numbers and photos are blurred throughout this page to protect the privacy of real children and families. These screens are from our pilot school; currency, fee categories and compliance fields are configured per country and board.
How this is different from a typical school ERP
Most school software claims to solve the same list of problems. The difference shows up in daily use, not the sales pitch.
| Typical school ERP | BaseSchool | |
|---|---|---|
| Modules | ✕ Separate tools that don't talk to each other | ✓ One connected system, zero re-entry |
| Fee recovery | ✕ A static list of who owes money | ✓ Recovery Mode, sorted by urgency automatically |
| Audit trail | ✕ Rarely tracks who changed what | ✓ Every sensitive action logged and attributed |
| Daily insight | ✕ A manual report, if anyone has time | ✓ Athena's Pulse score and alerts, every morning |
| Proof it works | ✕ A sales demo | ✓ Three years running a real school, every day |
Your data is protected.
A school's data is not ordinary data: student records, parent contacts, and money. It's treated that way throughout.
Role-based access
Front office, accountants and teachers each see only what their role needs.
Every action logged
Edits, reprints and transactions are timestamped and attributed to a person, always.
Nothing truly deleted
Soft deletes and full edit history mean past records are never silently lost.
Your data, your school
Not sold, not shared with other schools or third parties. It stays yours.
About the data we hold
BaseSchool stores what your school enters to run admissions, fees, academics and finance: student and guardian records, staff records, and financial transactions. Your school controls this data at all times; BaseSchool processes it only to provide the service back to you, never to train models, build profiles for advertising, or sell to third parties.
Full detail on what we collect, why, how long it's kept and your rights over it is in our Privacy Policy. Commercial and usage terms are in our Terms of Service.
Proven in a real school, not a demo account
Built by a founder whose family has run a school for over twenty years, and refined through three years of actual daily use, not a pilot.
In daily use for admissions, fee recovery and student records since 2023.Built for schools like yours
BaseSchool is built specifically for institutions that run their own admissions, fees and accounts, not a district-scale system designed for someone else's problems.
A simple path to going live
Discovery call
Thirty minutes to learn how your school runs today, and show you what changes.
Data migration
Your student list, fee structure and staff records, brought in for you. Nothing re-typed.
Go live
A short training for your office and teaching staff. Most are productive within a day.
Questions schools actually ask
Is BaseSchool secure and is our school's data private?
Yes. Access is role-based, every sensitive action is logged and attributed to a person, and records are never permanently deleted without a trace. Your data is never sold or shared with other schools or third parties. See our Privacy Policy for full detail.
Which schools is BaseSchool built for?
Private and independent K-12 schools with roughly 100 to 2,000 students, on any curriculum or board, that manage their own admissions, fees and accounts directly.
How long does it take to go live?
Most schools go live within a few days: a discovery call, data migration handled for you, and a short staff training. Most staff are productive within a day.
Do you share our data with anyone else?
No. Your data is used only to provide the service to your school. It is not sold and not shared with other schools or unrelated third parties.
What happens to our existing records when we switch?
Your student list, fee structure and staff records are migrated for you as part of onboarding. Nothing needs to be re-typed.